Collection Information for Library Liaison Officers - Collection Services - Library - University of Canterbury

Collection Information for Library Liaison Officers

Each academic department has a designated person to act as their Library Liaison Officer (LLO). It is a voluntary role and the person selected to undertake the responsibilities is organised by the department.

The expectation from the Library is that the LLO will be the primary point of contact in the department. This includes:

  • Relay Library information to colleagues within the academic unit or Research Centres that operate as an independent academic unit
  • Relay needs/concerns of colleagues within the department or research centre to the Library
  • Assist in the creation and maintenance of subject collection statements, including withdrawal and archival pronouncements
  • Participate in resource reviews, including review of cancellation lists and suggestion of new resources
  • Participate in digital resource activities, including the advising on selection of material for digitisation
  • Attend Library Liaison Officer meetings

Recommendations for purchase

Recommendations for purchase may be made through the Recommend a Resouce for the Library web form.

The Library is increasingly moving to "just in time" purchasing of resources through using a demand driven acquisition (DDA) model of library collection development. With the DDA model, large numbers of e-books are made available through the library catalogue using a profile created by Subject Librarians based on publishers and subject area knowledge. Whilst the titles are available to read, they are only purchased when they have been used repeatedly. In this way the purchase of e-books represent guaranteed usage.

Departments are encouraged to send recommendations regularly throughout the year. Usually the final date for orders to be processed in any budget year is mid-October. This allows sufficient time for the majority of items to be received by the Library before the budget is closed at the end of December.

When the Library receives an ordered item, the item is catalogued and processed, and its arrival is publicised via the new titles lists.

Budget information

Departmental book targets are allocated according to a formula based on student and staff EFTS, book intensity factor and average book and serial prices for the subject concerned. The Library monitors the allocations in-house to check there is equity in our purchasing.